What is it about?

Notarial records are public documents in which notaries, at the request of one of the parties, record and certify events and details they witness or are aware of, which are not related to contracts.

These are regulated under Section 4, Chapter II, Title IV of the Decree of June 2, 1944, which approves the Regulation of Notarial Organization and Regime.

Lastly, note that records of general meetings and reference records in the strict sense can be requested via videoconference.

Types of Notarial Records

Testimonial Records
These records certify statements made by a person and the exact time they were made.

Presence Records
The notary is requested to verify the state or condition of an object or situation at a specific location and time. Images may be taken if necessary.

Claim Records
The notary is asked to make a formal demand to someone or to carry out a specific act, recording both the request and the response received.

Social Meeting Records
Statements, claims, documents, and decisions made during a company meeting are documented.

General Terms Filing Records
The notary records the contractual terms a company includes in its contracts, as evidence that they were in force at a specific point in time.

Balance Records
The notary certifies the final balance of an account or debt after performing the necessary calculations.

Contest Records
The notary’s presence during a contest ensures the integrity of the results and the randomness of the selection process.

Protocolization Records
The notary incorporates legal and legitimate documents into their official archive. The content is confidential and cannot be altered.

Required Documentation

For Property Registration Records (Inmatriculaciones):

  • Property documents

  • National ID (DNI)

  • If a company is involved, current powers of attorney or administrator appointments

  • Commercial Registry details

  • Cadastral reference

  • Assigned property value

The rest of the requirements are handled by us.

At the time of the initial signing, two witnesses are required to confirm ownership of the property. Afterwards, notices will be published at the corresponding Town Hall.

For Other Records:

  • National ID (DNI) of the involved parties

  • If a company is involved, current powers of attorney or administrator appointments

  • Details about the content of the record, whether it involves presence, notification, request, etc.

  • If the record involves verifying images against reality, two identical sets of photographs must be provided at the time of the request.

When can this service be used?

  • To register an event or a statement

  • To certify the condition or state of an object

  • To notify someone about any matter